Administrative Assistant

Reporting Location: Hong Kong - King's Road

Workplace Type: Hybrid

ABOUT US

tms unites technology, marketing, and sourcing to drive transformational change for the world’s leading brands. With 1,200+ employees across 26 countries, we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.

Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald’s, T-Mobile, O2, Starbucks, and adidas.

Most importantly, we're a place where you can achieve great things, and be recognized as the best.

WHAT MATTERS THE MOST

Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to be ever-evolving.

tms is a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at tmsw.com.

Job description

Job Purpose
Responsible for front desk reception, general office administration, managing pantry operations, liaising with building management, and overseeing the maintenance of office equipment.

Key Responsibilities
1. Reception & Guest Relations
Greet visitors professionally, manage registration, and notify relevant parties.
Manage incoming/outgoing mail, couriers, and daily deliveries.
Maintain cleanliness of the reception area and meeting rooms.

Handle incoming calls and forward inquiries efficiently.

2. Office Administration & Building Coordination
Act as the main contact for Building Management (repairs, air-con, fire drills, access cards).
Provide administrative support, including data entry, scanning, and filing.
Monitor and replenish office stationery and general utilities.
Manage meeting room bookings and event preparation.

3. Equipment & Pantry Management
Oversee routine maintenance of office appliances (refrigerator, microwave, coffee machines).
Keep an updated equipment inventory and coordinate repairs with vendors.
Supervise the Tea Lady / Cleaning staff to ensure high hygiene standards.
Manage stocks and procurement of pantry supplies (water, coffee, snacks, ).

Requirements
Experience: HKDSE / Form 6 or above, with 1–2 years of experience in reception or office administration. (Experience with building management or supervising cleaning staff is preferred).
Languages: Fluent Cantonese with good communication skills in English and Mandarine.
Skills: Proficient in MS Word, Excel, and Chinese/English word processing.
Attributes: Organized, responsible, and able to multi-task.
Excellent interpersonal skills with a mature approach to guiding frontline staff.