Project Coordinator

ABOUT US

tms unites technology, marketing, and sourcing to drive transformational change for the world’s leading brands. With 1,200+ employees across 26 countries, we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.

Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald’s, T-Mobile, O2, Starbucks, and adidas.

Most importantly, we're a place where you can achieve great things, and be recognized as the best.

WHAT MATTERS THE MOST

Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to be ever-evolving.

tms is a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at tmsw.com.

Position Overview 

We are looking for a proactive and detail-oriented Logistics Projects Coordinator to join our  Supply Chain team. In this role, you will be responsible for managing end-to-end logistics operations, ensuring efficient coordination between internal stakeholders, suppliers, and external logistics partners. You will oversee logistics-related projects, support the flow of promotional materials, and help maintain high operational standards across warehousing, transport, and fulfillment activities. 

Key Responsibilities 

• Manage day-to-day logistics and supply chain operations, ensuring timely and cost-efficient delivery of goods and promotional materials. 

• Coordinate activities between account management teams, internal departments, external logistics service providers (3PLs), suppliers, and customers. 

• Oversee logistics-related projects from planning through execution, ensuring alignment with business objectives and timelines. 

• Manage relationships with external logistics partners including warehousing, transportation, fulfillment, and customs brokers. 

• Ensure compliance with customs, documentation, and Incoterms requirements. 

• Support the flow and tracking of promotional items and campaign-related materials. 

• Maintain accurate logistics data in ERP and transport management systems (e.g., Oracle JD Edwards, OTM). 

• Contribute to continuous process improvements within the logistics and supply chain function. 

• Handle multiple projects simultaneously, managing priorities under tight deadlines. 

Required Qualifications and Experience 

• 3–5 years of hands-on experience in logistics, supply chain, or related operations. 

• Proven experience in managing logistics or supply chain projects. 

• Education in Logistics & Supply Chain Management preferred 

• Experience in promotional items logistics is a strong advantage. 

• Familiarity with external logistics providers (warehousing, transport, fulfillment, customs brokers). 

• Demonstrated ability to coordinate multiple stakeholders effectively (internal teams, suppliers, 3PLs). 

Technical Skills & Expertise 

• Solid understanding of warehouse and international transportation processes. 

• Experience working with ERP and logistics systems (e.g., Oracle JD Edwards, OTM). 

• Sound knowledge of customs procedures, documentation requirements, and Incoterms. 

• Basic understanding of promotional product workflows. 

Personal Competencies 

• A true team player – collaborative, supportive, and able to work cross-functionally. 

• A proactive, hands-on working style with high customer focus and a strong sense of responsibility are key. 

• Excellent organizational skills and attention to detail. 

• Proactive and hands-on approach with a strong sense of responsibility and customer focus. 

• Strong communication skills (written/verbal) in English and preferably Mandarin

• Ability to manage tight deadlines and multiple projects simultaneously. 

• Customer- and service-oriented mindset with a continuous improvement attitude.